Hubstaff Review: Is it the best time tracking tool?

Hubstaff – Managing teams effortlessly

A multipurpose time-tracking application that manages teams on fields or working remotely.

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After the pandemic, the world has moved toward a hybrid workplace model. As a result, many people are working from home or as freelancers. Given that most leading global businesses are shifting to this model, it shows how efficient it is, even for businesses.

But if your employees are working from home or you have to send them to the field – specifically, field employees who require GPS and location-based functionalities – here are some common questions that you will come across:

• How to track their active hours
• How to pay them efficiently
• How to make sure they accomplish their task

That’s where time and task-tracking software can come to your rescue. This software helps you precisely monitor your employee’s activity, GPS tracking & daily operations.

One such software is Hubstaff. Launched in 2012, Hubstaff is an exceptional employee monitoring.

In this Hubstaff review, I will explore various features of Hubstaff, Hubstaff Pricing & Hubstaff Pros & Cons.

Let’s dive in.

What is Hubstaff?

Hubstaff is an advanced time-tracking & employee-monitoring tool that aims to boost your business’ efficiency.

Launched in 2012, it helps you track your employees’ activity, whether they are working from a remote location or on the field. You can also track their movement with the GPS track feature, and take advantage of project management tools to create, organize, and manage projects and tasks.

After collecting each & every piece of data, Hubstaff prepares a detailed report of each employee. Based on this data, it can also create invoices for your freelancers & manage payrolls for your employees.

With more than 35,000 businesses using Hubstaff across the globe, it can boost your business efficiency.

What are the best Hubstaff Features?

Hubstaff is loaded with many efficient features that can help you manage your business in a much better way. It includes project management tools, project tools, and time tracking apps to support business productivity. Here is the list of some that I liked the most.

Productivity Management tool

The primary issue businesses face with remote employees is the lack of productivity. But Hubstaff can solve this problem quite quickly.

Its productivity tool keeps an eye on every website, app & URL your employee visits during working hours, including the URLs employees visit. You can also track how much time they spend on a particular project, allowing you to make the right decision. Hubstaff’s activity monitoring provides detailed insights into employee productivity.

If you feel your productivity is going down, you can check all this information from Hubstaff’s dashboard, including reviewing the time spent on different tasks and projects. This is a great tool to boost your team’s efficiency like never before.

Location Tracking

When you have a team in the field, it’s most difficult to track their movement & punctuality. Thanks to Hubspot, but not anymore! This feature helps you track your employee’s exact location & movement, including gps location and real time gps tracking for accurate monitoring, right from the start of their day.

Hubstaff lets you know whether your employees are arriving late, not showing up in the field, or how much time they are spending at each location. You can track your employee’s exact location & movement with gps location tracking and collect location data for better oversight.

Hubstaff supports mobile teams, on site teams, and field workers through features like geofenced job sites and field workforce management, ensuring precise tracking and management of your field staff.

By deploying this feature, you can boost the accountability of each employee, increasing productivity.

Time-Tracking

Time management is probably one of the most challenging tasks for businesses. Hubstaff’s time-tracking feature helps you record billable hours & work habits, while also allowing you to track time and manage tasks efficiently.

Once your employees install Hubstaff’s app on their devices, they have to turn it on when they start working & turn it off when they stop. With time tracking apps like Hubstaff, you can easily monitor tracked hours, utilize basic time tracking for simple clock-in/clock-out needs, and benefit from comprehensive features for more advanced requirements.

You can view the entire timesheet of every employee right from your system, allowing you to make the right decisions.

This feature makes payroll management super easy by automating calculations based on tracked hours and including overtime tracking for accurate payroll and compliance. Moreover, your employees can also check out how they spend their time. This will help them improve their efficiency & productivity.

Detailed Reporting

Hubstaff takes employee management one step ahead by offering detailed reporting about your team. For example, it shows which metrics your team is not performing well. This will help you save a lot of time finding out the management issue.

Hubstaff’s reports can also be used to generate client invoices and assist with expense tracking, making it easier to manage billing and business finances.

It becomes easy to track all the variables that impact your team’s performance with detailed reporting, including analyzing time spent on different tasks and projects. Moreover, based on this data, you can prepare to pinpoint budgets & negotiate contracts with your freelancers.

Payroll Management

Once you have the exact data on how much time your freelancers & team members are spending, it becomes easy to calculate billable hours. Then, with the Payroll Management tool from Hubstaff, all you have to do is set up your pay rates.

Once done, Hubstaff will automatically calculate the final billing amount without any disputes.

Cross-platform Compatibility

The best thing about Hubstaff is it can be downloaded on any device, whether it runs on Android, iOS, or Windows. Hubstaff offers a desktop app and desktop apps for Windows, Mac, and Linux, as well as a mobile app for on-the-go tracking.

This makes it very convenient to track your employees & make sure they are delivering top-notch performance.

Now let’s check out the pricing of Hubstaff.

Employee Scheduling in Hubstaff

Managing a team across different locations and job sites can be challenging, especially when it comes to coordinating work hours and ensuring everyone is where they need to be. Hubstaff’s employee scheduling feature is designed to simplify this process for businesses with remote employees or teams working at multiple job sites.

With this tool, managers can easily create and assign shifts, making it straightforward to assign employees to specific projects or tasks and ensure adequate coverage at all times.

The scheduling tool allows for recurring shifts, so you can set up regular work patterns without the hassle of manual entry each week. Real-time tracking means you always know when employees clock in or out, and you can monitor their locations to confirm they’re on-site as scheduled. This is especially valuable for field teams or businesses managing several job sites.

Hubstaff’s employee scheduling integrates seamlessly with its time tracking and payroll features, so you can accurately track work hours and ensure employees are compensated correctly. Idle time detection is also built in, helping managers spot periods of inactivity and take steps to boost employee productivity.

Overall, Hubstaff’s scheduling tools make it easier to manage shifts, assign employees, and keep your team running smoothly, no matter where they’re working.

What is Hubstaff Pricing?

Hubstaff offers a highly flexible pricing structure. It starts from a free account to an Enterprise account that will cost you $20/month when billed annually. When considering Hubstaff cost, it’s important to note that an annual plan is available, which provides cost savings compared to monthly billing and is ideal for businesses looking for long-term value.

But I recommend you should go with a free plan to check out all the features before you pay. Hubstaff free is limited to a single user and includes basic features like time tracking and activity monitoring, giving you a good insight into what you will be investing in.

Once you are ready, you can choose the plan that best suits your needs. Hubstaff offers several paid plans, including the team plan, which provides additional features such as location tracking, support, and GPS functionalities for growing teams, and the enterprise plan, which is customizable for large businesses and includes premium support and onboarding services.

Hubstaff also offers a custom plan if you do not want their ready-to-use plans. Check out the detailed pricing here.

Now, let’s take a look at Hubstaff’s pros & cons.

What are the Pros of Hubstaff?

Let’s take a look at some pros of using Hubstaff:

• Simple & intuitive User Interface with excellent performance
• It can easily be integrated with other apps like Asana
• The time-tracking tool works exceptionally well
• Efficient Payroll Management allows simple & quick payment based on working hours
• Includes project tools and project management tools to help manage projects efficiently
• Screenshot & other features streamline the project & team management
• GPS tracking is of great help if your employees spend too much time in the field
• App & URL management is something I liked the most & it instills a sense of accountability

What are the Cons of Hubstaff?

Like every other tool, Hubstaff, too, has some limitations. Let’s check them out:

• Not every feature is customizable
• The payroll section lags too much time & again
• A bit expensive as compared to other peers
• Monthly reports are not exactly correct
• Customer support could have been better

Is Hubstaff worth your money?

Hubstaff is explicitly designed to help businesses manage their team & workforce. Hubstaff can prove to be extremely helpful, especially if you can’t be present at your office the whole day or your teams & employees work remotely.

So yes, Hubstaff is worth your money if you boost your productivity.

Said that there are other time-tracking tools available too in the market. They offer almost similar services to Hubstaff. So before you buy Hubstaff, you might want to check them out.

Customer Support and Honest Review

When it comes to customer support, Hubstaff stands out by offering multiple ways to get help when you need it. Whether you prefer phone contact, email support, or browsing a detailed knowledge base, Hubstaff’s support team is ready to assist with any questions or technical issues you might encounter.

This level of support is especially important for businesses relying on time tracking and productivity monitoring to manage their teams effectively.

Users frequently praise Hubstaff for its robust feature set, including powerful time tracking, productivity monitoring, and team management tools. Many have found that these features help streamline administrative tasks and improve overall employee productivity.

The platform’s workforce management capabilities make it a strong choice for businesses looking to monitor productivity and manage remote or distributed teams.

However, some users have noted that the user interface can feel a bit clunky at times, and the pricing plans may not be the best fit for very small businesses or solo freelancers.

Despite these minor drawbacks, Hubstaff’s monitoring features and responsive customer support make it a reliable time tracking solution for companies of all sizes.

In summary, Hubstaff offers a comprehensive suite of tools for time tracking, productivity monitoring, and workforce management, backed by a helpful customer support team.

If you’re looking for a user-friendly platform to help manage your team and boost employee productivity, Hubstaff is definitely worth considering.

Final Thoughts

Hubstaff is a great tool that can offer you better control over your team, even if they work remotely. Its time-tracking & team management features are perfectly designed to handle the needs of multiple-sized businesses.

So if you are looking for a tool that can do it all for you, Hubstaff is a perfect option. Explore more such tool reviews here.

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