• Skip to primary navigation
  • Skip to main content
  • Skip to primary sidebar
  • Skip to footer
WittySparks Logo White

WittySparks

Ignite Your Thoughts

  • Topics
  • Reviews
  • Newsletter
WittySparks / Business / Tips for Enhancing Your Professional Emails
Tips for professional email writing

Tips for Enhancing Your Professional Emails

Business February 11, 2020 by Finnegan Pierson

It seems like we send and receive innumerable work emails every day. It becomes such a regular part of our day that we forget how important email is in making an impression on colleagues. In some cases, email is the primary or only interaction we have with certain people. Here are some tips to enhance your professional emails.

Start at the Beginning

The very first people see when they receive your email is in the subject line. The wrong subject line can make it easy for someone to pass up your email. Do not leave the subject line blank. Make the subject brief and to the point while still attention-grabbing. You should also include any important dates. Try email subject line testing to perfect your email subject lines.

Use Formal Language

You would be surprised how many people use informal language in professional communications. You should not use text language such as “lol” or “brb” for any reason. Avoid smiley faces in your emails, too. You also shouldn’t use slang or colloquiums. Keep things professional at all times. Generally speaking, you should address people by their last name unless you have a familiar relationship. Just because you are formal doesn’t mean you need to be rude. Be sure to say please and thank you when appropriate.

Keep It Concise

People get a lot of emails throughout the day. They don’t want to spend too much time reading one email if it’s not entirely necessary. Be thorough yet concise in your email. Be mindful about what information is absolutely necessary and what is not. When you are done with your email, reread it to edit out any superfluous information. Not only will our colleague appreciate you getting to the point, but you will sound more professional.

Create a Signature

Almost all official corporate emails have an appropriate signature. The signature should include your name, position, work contact information, and the logo of the company. The signature should be easy to read, and the logo should not be overly large. If you need help with your signature, ask someone in IT for help.

Proofread

One of the biggest mistakes employees make is not proofing their emails. You should run spell check, double-check the spelling of every person’s name, and read the email to yourself out loud to discover awkward phrasing. Only after those proofreading steps should you hit the “send” button. It may take a little bit more time, but it can save you some embarrassing moments. Plus, grammatical errors make you look unprofessional. You could end up losing opportunities because of some easily avoidable mistakes.

Don’t Take Too Long

You need to respond to an email within a certain amount of time. Generally speaking, you want to respond to emails in a 24-hour period. If you wait for days or weeks, your response might not be needed anymore. You also may have lost out on an opportunity. Make a point to answer emails as soon as you get them.

In the same light, you don’t want to send too many emails when waiting for a response from someone. Do not send multiple emails looking for an update on the same day unless it is extremely time-sensitive.

Sending an unprofessional email can give the wrong impression of you to other people in your office. Make a point to look professional through the computer by following these rules. You show people that you would be a good representation of the company by being a good representation of yourself.

Related Topics

  • How to Turn Your Expertise Into a Side Hustle
  • 8 Reasons Dropshippers Fail and How to Avoid Them
  • Our honest Thinkific Review: The best online course builder ever?
Previous Post: « Everything you need to know about travelling abroad for business
Next Post: How Much Money Is In The Gaming Industry Now? »
Profile picture for Finnegan Pierson

About Finnegan Pierson

Freelance writer
WittySparks Network Contributors

Finnegan Pierson loves business and has a passion for technology. Even more interesting is the combination of the two. As a freelance writer, Finn hopes to influence others so they can have a positive business experience.

View all posts by Finnegan Pierson

Primary Sidebar

Search

Exclusive Coupons

  • Moqups coupon code: WITTYSPARKS for 20% or PARTNERS50 for 50% discount.
  • WPForms coupon code: WITTYSPARKS for 50% off.
  • Serpstat coupon code: wittysparks_discount for 30% off.
  • SEO Buddy coupon code: WITTYSPARKS for 25% off.
  • Morningscore coupon code: wittysparks for 30% off for 3 months.
  • FlexClip coupon code: WITTYSPARKS for 30% off.
  • Uplead coupon code: “witty” for 30-day free trial.
  • FastestVPN coupon codes: WITTYSPARKS15 or WITTYSPARKS10 or Get up to 93% OFF.
  • Outranking.io coupon code: WITTYSPARKS50 for 50% off.

For more such offers visit our exclusive offers for SEO, Bloggers, Marketers and for Business owners.

Featured Productivity Software

Notion logo
Notion

Whether you’re a solo entrepreneur or a large team, Notion Workspace can help you stay organized and get more done. Get started today and take your productivity to the next level.

Try Notion for FREE

Footer

Affiliate Disclosure

If you make a purchase from WittySparks links, we will receive a small commission. See our Affiliate Disclosure.

Sponsors

Partnered with FreePik to use the licensed images.

turn to dhgate for smartphone

Follow Us

  • Facebook
  • Twitter
  • Pinterest
  • LinkedIn
  • Instagram
  • YouTube
  • RSS

Copyright © 2023 · Hosting sponsored by Rocket.net (Affiliate link)

  • About Us
  • Contact Us
  • Privacy Policy
  • LinkedIn
  • Twitter
  • Like
  • Pinterest