Hosting a family event is not an easy task for anyone. This is why you need to plan carefully to the last detail to avoid any last-minute rush. As you plan your event, remember that it doesn’t have to be perfect.
Do your best to provide a good setting to bond and catch up with your family. You also have the choice of delegating all the tasks to an event planner and have them take care of everything. However, if you want to do this by yourself, here are a few things you should do;
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Have a Duration For the Event
Knowing how long the event will be is going to affect a lot of the decisions you’ll make along the way. Is it a one-day event or will it stretch out to a couple of days? Discuss this with your family members and keep it in mind as you work on other aspects of the event.
Create a Budget
Determine how much money you have for this event. This will help you allocate each section a portion of the money and try your best to work with that. It will also prevent you from spending too much money on unnecessary things. In addition, since you already have the duration for the event, you can easily plan the budget to fit in and provide everything you’ll need.
Find a Venue
Hosting a family event in your home is ideal. It will help you cut costs and provide a familiar setting for your family. However, if you prefer hosting it somewhere else, then take your time to research different venues. Pay attention to the reviews and ratings that these places have. This will help you have a feel for their services and how they work. As you choose a venue, keep the kids in mind. Find a place that is family-friendly where kids can play with no potential risks involved.
If you plan to host the event on the outdoors, consider investing in tents, seats, and tables. Having your family out in the sun with no shade is not a good look. Hiring these things will help you have a nice time in nature without being too exposed. It will provide comfort and give people a sense of relaxation with no hurry to leave.
Get Quality Food
Cooking the food yourself is an option you could consider. However, with all the work you need to do, you’ll be taking on too much. This is why you need to delegate this task to the professionals. Get a catering team to prepare all your foods, fruits, and beverages and have them serve the guests during the event.
Hiring qualified caterers with great reviews will ensure that your food is top-notch. As you plan on the meals to be cooked, consult with your family on any allergies and dietary restrictions. This will help you achieve an all-inclusive event where they don’t have to be too cautious about what they eat.
Have Restroom Options
If you decide to host the event at your home, you’ll need extra loos to accommodate the number of people you’ll be hosting. Consider investing in mobile toilets that are well designed for sanitation, eco friendly, and safe to use. These toilets are perfect for such events because they are temporary and easy to install. Include this in your budget and visit this website to learn more about temporary additions to your home.
Plan For Accommodation
According to the duration of the event, you can plan accordingly and find accommodation for your family members. When it comes to accommodation, you have various options. If your home is big enough to accommodate them, then that is the perfect choice for you. However, if that is not a viable option, consider hotel rooms or Air BnB’s. Take your time to visit some of the options ahead of time and book them for the days your family will be around.
Plan Activities to Keep Your Family Engaged
Research the best activities for you and your family that would encourage more bonding and fun moments. Family events are meant to provide an avenue to catch up and enjoy each other’s company. Buy some cards, board games, and water guns and play as the kids would. Also, consider having some adult games to help people get to know each other a little bit more.
Send Out Invitations in Advance
Sending out invites is the only way to notify people that you’re organizing an event for them. You don’t have to print out any cards for this. You could design a nice invitation card on Canva and send it out to your family through a messaging app or their emails. You could also call each one of them and give them a date and ask them to mark it on their calendars. You could also make calls two days before to remind them and get their confirmation for attendance.
Planning a family event will need dedication from you and a little bit of patience. If things fall apart before the event, have a plan b and work with it.
After planning your event, remember to be in the moment and enjoy your family’s company. Avoid running up and down to take care of other issues. Consider delegating coordination of events on that day to someone you trust can get the job done.
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